Office Manager & Assistant to the Managing Director (m/f/d)Azuqueca de Henares

Join Liebherr as we embark on an exciting journey to build a strategic global IT Service Center with focus on SAP S/4HANA implementation and digital transformation worldwide in Madrid - Spain. We are seeking a proactive and experienced Office Manager & Executive Assistant to support the Managing Director, and the HR team both operationally and organizationally in establishing and scaling this new center of excellence.

Creating passion: your responsibilities

Executive Assistance:

• Proactive support of the Managing Director in day-to-day operations and strategic initiatives
• Coordinate and manage meetings, key events, workshops, stakeholder sessions, and presentations
• Track project milestones, prepare status reports, and ensure timely follow-up on deliverables
• Act as a key liaison with global internal and external stakeholders

Office Management

• Lead the setup and ongoing operations of the new Madrid office, including workspace planning, facility management, vendor coordination, and office/ equipment procurement
• Establish office procedures and structure administrative and communication processes to support the teams, ensure efficiency, and compliance with Liebherr standards
• Help organize internal communication efforts (e.g., newsletters, announcements) related to the S/4HANA program and other initiatives

HR Support

• Collaborate with HR to execute onboarding experiences for new hires (workstations, access, welcome materials, etc.)
• Maintain employee internal HR records and documentation in coordination with the central HR team
• Support with organizing employee engagement activities, trainings, and recruitment logistics (e.g., scheduling interviews, coordinating candidate visits)

Contributing your strengths: your qualifications

• Education: Successfully completed commercial education or university degree, ideally with a focus on office management, administration, or business
• Experience: Minimum of 3 years of experience in a comparable role, preferably in an international or IT-related environment
• Skills: Strong organizational skills and multitasking abilities. Excellent interpersonal and communication skills, with cultural awareness and professional discretion. Process-minded with a hands-on, service-oriented attitude
• Language: Fluent in English and Spanish; knowledge of German is a plus
• IT Systems: Proficient in MS Office (especially Outlook, Word, Excel, PowerPoint), MS Teams and familiar with other usual IT systems (e.g. SAP)

Our commitment to you: your benefits

As an internationally successful family business, the Liebherr Group offers you a secure job, a unique variety of tasks and exciting development opportunities. Become part of our strong team today and get to know the Liebherr Group as a reliable partner. Profit from these benefits:

• Attractive salary and social benefits
• Flexible and hybrid working
• Freedom for creative work
• Safe and secure workplace
• Individual development and training opportunities
• Meal voucher
• Life and accident insurance
• Private health insurance
• Christmas and holiday bonus payments

Please only use the online application option.
Please note that we do not accept applications via recruitment agencies for this position.

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Ivana Kiesewetter.

One Passion. Many Opportunities.